1. General Booking & Entry Fees

• All race entries must be completed and paid in full using our online booking portal.

• Booking confirmations are subject to valid British Radio Car Association (BRCA) membership verification (new drivers are permitted a maximum of 3 trial meetings before full BRCA membership is required).

• Race entries are personal to the registered driver and class; they are non-transferable to other drivers without prior written approval from Race Control.

2. Event Cancellation & Threshold Policy

• Booking Cutoff: Online entries close strictly 10 days prior to the scheduled event date at 23:59 GMT.

• Minimum Participant Requirements: To ensure viable heat structures and cover venue hire costs, each race class and overall event requires a minimum number of confirmed, paid entries by the 10-day deadline.

• Club-Initiated Cancellations: We reserve the right to merge or cancel individual race classes, or cancel an entire race event, if entry numbers fall below minimum thresholds when bookings close.

• Refunds for Cancelled Events: If an event or class is cancelled by the club due to low entry numbers or unforeseen venue issues, registered drivers will receive a 100% full refund or the option to transfer their entry fee as account credit toward a future meeting.

• Driver-Initiated Cancellations: Driver cancellations made prior to the 10-day booking cutoff are eligible for a full refund or credit. Cancellations requested after the 10-day cutoff are non-refundable.

3. Venue Rules & Pitting Standards

• Floor Protection: All vehicle chassis screws must be fully countersunk. Body posts and axle ends must be trimmed flush to protect venue sports hall flooring and track carpet.

• Minimum Ride Height: All vehicles must maintain a minimum ground clearance of 5.0mm (On-road/MTC) or class-specific limits at all times.

• Pit Table Protection: All drivers must use a dedicated pit mat or heavy towel to protect venue tables, if used, from lubricants, additives, and solder.

• Footwear & Attire: Closed-toe shoes are mandatory across the sports hall, pit area, driver stand, and track side at all times. Open-toed shoes, sandals, or flip-flops are strictly forbidden.

4. Mandatory LiPo Battery Safety

• Charging Enclosures: All Lithium Polymer (LiPo/LiHV) batteries must be charged and balanced inside a sealed, fire-retardant LiPo sack or dedicated safety box.

• Voltage & Supervision: Maximum permitted charging voltage is strictly 8.40V (4.20V per cell). Overcharging or leaving batteries unattended while charging is strictly prohibited and grounds for immediate event disqualification.

5. Driver Conduct & Marshalling

• Marshalling Duty: Drivers are required to marshal the race immediately following their heat or final. Drivers running back-to-back races must organise a competent replacement marshal prior to their race start.

• Junior Drivers (Under 18): Drivers under 18 years of age must be accompanied by a parent or legal guardian at all times. If a junior driver is unable to marshal safely, their parent/guardian must provide a qualified substitute marshal.

• Sportsmanship: Verbal abuse, shouting, or aggressive behavior toward marshals, officials, or fellow drivers will result in warnings, lap penalties, or venue ejection.

6. Liability Waiver & Insurance

• Assumption of Risk: Radio-controlled car racing involves high-speed mechanical models. Participants, marshals, and spectators enter the venue and track area at their own risk.

• Limitation of Liability: Neither the club, its committee members, nor the venue owners accept liability for personal injury, illness, or loss/damage to personal property, tools, or vehicles incurred during an event, except where caused by proven negligence.

• Governing Body Coverage: Third-party public liability insurance is provided via valid BRCA membership. All claims regarding track incidents must be directed through official BRCA channels.